- 1 - TERMS & CONDITIONS IN REFERENCE TO EVENTS & COMPANY ACTIVITIES
- 2 - GENERAL TERMS & CONDITIONS
1- TERMS & CONDITIONS IN REFERENCE TO EVENTS & COMPANY ACTIVITIES:
Please read the terms and conditions of acceptance carefully.
The WTST Hosted Buyer Programme is reserved for key decision makers, managers, organisers and/or influencers involved in special events, meetings, conferences, exhibitions or incentive travel.
In the interests of delivering a high quality Hosted Buyer Program, every application will be reviewed against the WSTS hosted buyer qualification criteria.
Successful applicants will only be accepted as a Hosted Buyer after they have carefully read this document and indicate that they fully understand its contents, and that it is a release of liability of the Organiser. Agreement to these terms and conditions by applicants is signified by applicants ticking the relevant ‘I agree’ box on the application form.
By accepting the offer to participate in the WSTS Hosted Buyer Program, I agree to the terms set out in this document.
As a condition of receiving complimentary services, Hosted Buyers will be required to abide by the terms&conditions outlined within this document.
Hosted Buyers must attend for their full Hosted Buyer Program dates
Actively participate in all components of the Hosted Buyer Program including
attending all site inspections and functions.
Pre-schedule appointments and forums as outlined in the WSTS Hosted Buyer Program itinerary
Hosted Buyer accepts the fact that the application form is subject to official confirmation from WSTS for registration.
Buyer accepts the registration fee is non-refundable
The application for registration is not an “offer” and attending the WorkShop TravelShop B2B Networking Hosted Buyer program may be restricted or cancelled by WSTS for any reason.
The buyer understands that approval for Hosted Buyer registration is subject to availability and ability to meet the set criteria. The final decision lies with WSTS.
The buyer is responsible for all travel arrangements and costs incurred to, during and from the event unless stated in the official program, and unless otherwise agreed in writing by WTST.
The Organiser cannot be held liable for any incidental charges incurred during your stay.
All approved applicants for the WSTS Hosted Buyer Program are required to supply valid Credit Card details as part of the application. Confirmed Hosted Buyers are obliged to fill the form “Authorisation to Charge My Credit Card Account in Case of Cancellation or No Show” to WSTS.
In order for WSTS to function in the best interest of both buyers and suppliers, you agree that the information you provide us with (such as name, position, company, country and company website) may be shared with Exhibitors in connection to Hosted Buyers attending the exhibition and provided to Exhibitors who have been contacted by Hosted Buyers to request a pre-scheduled appointment using the software provided by the WSTS team.
The buyer is responsible for securing and paying any fees in relation to a visa for our destinations.
The buyer understands that his/her organisation’s logo will be used to promote that organisation’s attendance at the workshop and fair.
Hosted Buyer must acknowledge that he/she has to register with WSTS for the Trademark as listed on application form or made a participation offer by.
All matters and questions not covered by these terms and conditions are subject to the decision of the Organisers. Foregoing terms and conditions may be ammended or added by the Organisers at their discretion. The Hosted Buyer agrees to abide by any and all ammendments and changes by the Organisers.
I agree that any photos taken during the Hosted Buyer Programme may be used for general sales and marketing purposes by the Organiser.
WSTS is not liable for any claim of theft, damage of property, or injury sustained while participation takes place.
Failure to comply with the conditions stated above may result in exclusion from the WSTS Hosted Buyer Program. This shall be treated by the Organiser as a “no-show” and penalties will apply (refer to the cancellation policy below)
Hosted Buyer agrees to have MARCOM ACE profile available on WSTS application and registration form.
The buyer agrees to read in full, the buyer section with its sub-pages on www.workshoptravelshop.com
Attendance & Conditions
Completion of the online registration form does not automatically guarantee you a place in WSTS Hosted Buyer Program. You will be notified if your application is successful. WSTS reserves the right to decline your registration. The Organiser’s decision is final.
All required sections of the application form must be fully completed.
Hosted Buyers must complete their MARCOM ACE profile within 60 days from the event start date.
Hosted Buyers must respond to the business appointment inguiries within 45 days from the event start date.
The buyer agrees to participate “only” in familiarisation trips and events approved by WSTS, Obligatory FAM Trip programs including both pre- and post-conference activities.
WSTS is responsible for co-ordinating your participation as a Hosted Buyer including accommodation, transfers and appointment setting.
The Hosted Buyer who wishes to make his/her own travel arrangements, must inform the Organiser directly and ensure that travel is in line with the days of attendance and at times which allow him/her to complete his/her full obligation of appointments.
Hosted Buyers must obtain adequate travel insurance coverage for their stay and it is recommended in particular that Hosted Buyers take out adequate insurance for their baggage and medical insurance.
Hosted Buyers must abide by the operation hours of the WSTS event.
Hosted Buyers must make an appointment with Participants for each day on the agenda calendar which may be in form of individual, stand presentation or pre-arranged group appointments.
Hosted Buyer agrees to be fully responsible for a misconduct fee of EUR 50 per appointment whether missed or not scheduled if a significant number of scheduled appointments are missed (no-shows), or not pre-scheduled which may lead to cancellation of registration.
The Hosted Buyer registration is restricted to one delegate per organisation, a second delegate may participate at an additional Registration fee. This excludes hosted flights ticket.
The buyer agrees not to use his/her attendance at WSTS for his/her own commercial purposes by trying to sell or offer services or products to other event participants. Buyers should only schedule appointments exclusively with sellers. WSTS reserve the right to cancel any appointments between the buyers. Repeated misuse of business appointments may be considered as misconduct and could be subject to misconduct fee of EUR 50 per buyer-buyer appointment, and/or cancellation of registration.
Travel schedules are organised by WSTS to maximise “time” at the exhibition. Buyers are expected to stick to these arrangements. Deviations from these schedules are at the discretion of WSTS.
Maximum of 2 applicants per company to be placed per application.
Any cancellation and/or ammendments to be made by email or through Hosted Buyer Portal.
Acceptance onto the Hosted Buyer Program is at the discretion of WSTS. Buyers who do not meet the qualifying criteria, will be given the opportunity to attend as a visitor and may take advantage of discounted airfares and accommodation.
Hosted Buyer categorized as “Buyers only” for the event and must not promote his/her own company and may not extend own brochures. Any failure detected may cause Hosted Buyers to be excluded from the list and all expenses made to be charged upon themselves.
Domestic Flights luggage limit is 15 kg with 8 kg in cabin. Therefore, any excess baggage must be covered by Hosted Buyer.
Every Hosted Buyer should request for a signature for completed appointments and the agenda calendar to be delivered to WSTS representative.
Hosted Buyers must hold travel insurance with adequate insurance cover. Such insurance will ensure that they are covered against unforeseen cancellation charges, medical costs incurred while away from home, personal liability claims, loss of money or passport. Existing medical conditions and fitness to travel must be declared prior to WSTS arranging flights otherwise travel insurance could be rendered null and void. WSTS will have no responsibility for any default in insurance cover in respect to the Hosted Buyer.
Hosted Buyers should have permission to travel from the company they are representing. WSTS accepts no responsibility for the Hosted buyer with no permission to travel.
The Organiser takes no responsibility for any Hosted Buyer who may miss organised flights, transfers or functions related to WSTS. This includes buyers missing flights due to visa complications, airline delays and cancellations. Any additional expense incurred is at the buyer’s own expense.
Hosted buyers who are accepted by WSTS, commit to attend appointments as per the Appointment Calendar. Hosted Buyers who do not conclude One on One meeting appointments by the agreed date, will be liable for ‘No Show’ fee.
Hosted Buyers who are unable to honour an appointment should contact the Organisation Authority directly to arrange a more convenient appointment time.
Please note that attendance at appointments will be monitored and non attendance shall constitute a breach of these terms and conditions. Organiser will give on-site instructions on attendance verification.
Each and every event has different set of Hosted Buyer Appointment Calendar and conditions to apply. And every event program has also a different Appointment System with minimum appointment requirements and Speed Networking terms to comply by.
Cancellation Policy and No-Shows
Accepted invitations to Hosted Buyers are non-transferable. In case, where the Hosted Buyer is no longer able to attend, another attendee from their organisation may replace with a renewed application, placed 45 days prior.
Hosted Buyers who do not inform the Organiser of their cancellation and do not participate in the program, will be deemed a No-Show at 100%.
All cancellations are subject to a written request and to be confirmed in return.
Cancellation Penalties as follows;
5 WEEKS BEFORE
4 WEEKS BEFORE
Land Tours only
25 % (non refundable)
25% refund or
Tours with Domestic Flight
50 % (non refundable)
25% refund or
A 500 EUR fee plus registration fee to be fined for not showing up for the event, despite the fact that the flight tickets purchased for Full Hosted Buyers.
No name alterations, changes for the reserved domestic flight tickets can be made which require a new ticket to be purchased for each time.
The hosted Buyer shall pay any applicable cancellation fees, no-show fees and travel ammendment. The hosted Buyer agrees that these penalties are a reasonable reimbursement estimated for the impact on the Organiser in the event of the Hosted Buyer breaching these terms and conditions. All cancellation and no-show charges will be debited by WSTS to the Credit Card detailed in your application. All cancellation charges and no- show fees are inclusive of VAT or equivalent tax. An invoice receipt detailing the charges will be sent to you.
Please note that Hosted Buyers from certain countries may be required a visa for events and FAM Tours. Every Hosted Buyer may print out the Invitation Letter through the system. It is also the responsibility of each participant to contact the Organiser for a visa application letter and to organise their own individual visa. Buyers who are unable to travel due to failure to obtain a valid visa will be subject to the standard cancellation or no-show charges.
Travel- Accommodation & Airport Transfers
Hosted Buyers are responsible for the payment of excess baggage, customs fines etc. Organiser does not endorse or approve export gifts given to hosted buyers by exhibitors. It is the responsibility of each attendee to ensure that such gifts may be both legally removed from and imported back into their home country.
WSTS is obliged to arrange the accommodation for the category and the duration as per the program with a power to change the hotel for, with same characteristics.
Earliest check-in 14.00 hrs and latest check-out 12.00 hrs. Early arrivals and late departures may be purchased, additionally, beforehand.
All confirmed hotels by WSTS, must be inspected by Hosted Buyers beforehand as no changes can be made during the event.
Airport Transfers to be provided by WSTS for Hosted Buyer Agencies from the Airports and by the transfer schedule indicated within the program.
Every Hosted Buyer should register their arrival-departure times, flight codes and terminal information to the system, 4 weeks prior. WSTS is not responsible for the transfers not taking place due to non-registered or mis-registered details.
Familiarization Tours are organised by the Tourism destination, WSTS and business partners combined. Hosted Buyers are accepted by the host destination on the basis that they meet the criteria determined again by the host destination. All accommodation throughout, co-ordinated solely by the host destination. Accommodation is the sole responsibility of the host destination for the duration of the trip.
After a maximum number of Hosted Buyers per FAM Tour is reached, the participation at such Fam Tour will not be possible.
Attendance at a “FAM Tour” is subject to arriving/departing flights availability.
All departure times in the programs and timings indicated by the sponsors for FAM Trip destinations are to be observed.
By registering for WSTS, the buyer agrees to the general WSTS terms and conditions.
The buyer should contact firstname.lastname@example.org with any questions
2- GENERAL TERMS & CONDITIONS
This website ("Site") is owned and operated by TravelShop Turkey - WorkshopTravelshop (WSTS). Registered Office: Sirinevler Mah. Adnan Kahveci Bulvari, Karanfil Is Merkezi, No: 184, Floor: 4 and 5, Bahcelievler - Istanbul / Turkey, Registered in Turkey, Registration No. TURSAB 5291, VAT No. : Kocasinan / 1780637540.
WSTS reserves the right to change, modify, add or remove portions of these Terms and Conditions in its sole discretion at any time and without prior notice. Please check this page periodically for any modifications. Your continued use of this Site following the posting of any changes will mean that you have accepted the changes.
All content in this Site, including Site layout, design, images, programs, text, videos, webinars, podcasts and other information (collectively, the "Content") is the property of WSTS and its affiliated companies or licensors and is protected by copyright and other intellectual property laws.
You may not copy, display, distribute, modify, publish, reproduce, store, transmit, create derivative works from, or sell or license all or any part of the Content, products or services obtained from this Site in any medium to anyone, except as otherwise expressly permitted under applicable law or as described in these Terms and Conditions or relevant license or subscriber agreement.
You may print or download Content from the Site for your own personal, non-commercial use, provided that you keep intact all copyright and other proprietary notices. You may not engage in systematic retrieval of Content from the Site to create or compile, directly or indirectly, a collection, compilation, database or directory without prior written permission from WSTS.
You may not use any robots, spiders, crawlers or other automated downloading programs or devices to: (i) continuously and automatically search or index any Content, unless authorized by us; (ii) harvest personal information from the Site for purposes of sending unsolicited or unauthorized material; or (iii) cause disruption to the working of the Site. If this Site contains robot exclusion files or robot exclusion headers, you agree to honour them.
Any questions about whether a particular use is authorized and any requests for permission to publish, reproduce, distribute, display or make derivative works from any Content should be directed to WSTS.
You may not use the services on the Site to publish or distribute any information (including software or other content) which is illegal, which violates or infringes upon the rights of any other person, which is defamatory, abusive, hateful, profane, pornographic, threatening or vulgar, which contains errors, viruses or other harmful components, or which is otherwise actionable at law. WSTS may at any time exercise editorial control over the Content of the Site.
You may not, without the approval of WSTS, use the Site to publish or distribute any advertising, promotional material, or solicitation to other users of the Site to use any goods or services. For example (but without limitation), you may not use the Site to conduct any business, to solicit the performance of any activity that is prohibited by law, or to solicit other users to become subscribers of other information services. Similarly, you may not use the Site to download and redistribute public information or shareware for personal gain or distribute multiple copies of public domain information or shareware.
We do not claim ownership of any material that you provide to us (including feedback and suggestions) or post, upload, input or submit on or through this Site, including our blog pages, message boards, chat rooms and forums, for review by the general public or by the members of any public or private community ("Submission") and we are not responsible for its content or accuracy. However, by posting, uploading, inputting, providing or submitting ("Posting") your Submission you grant us, our affiliated companies and sublicensees permission to display, publish and otherwise use your Submission in any format in connection with the operation of our respective businesses (including, without limitation, the Site). No compensation will be paid with respect to the use of your Submission. We are under no obligation to display or otherwise use any Submission you may provide, and we may remove any Submission at any time in our sole discretion. By Posting a Submission, you also warrant and represent that you own or otherwise control all of the rights to your Submission including, without limitation, all the rights necessary for granting the permission specified above.
We shall have the right, but not the obligation, to monitor Submissions to determine compliance with these Terms and Conditions and any operating rules we establish and to satisfy any law, regulation or authorized government request. We shall have the right in our sole discretion to edit, refuse to post, or remove any Submission.
The Site may contain hyperlinks to other sites or resources that are provided solely for your convenience. WSTS is not responsible for the availability of external sites or resources linked to the Site, and does not endorse and is not responsible or liable for any content, advertising, products or other materials on or available from such sites or resources, and has no control over the content of such sites or resources. Transactions that occur between you and any third party are strictly between you and the third party and are not the responsibility of WSTS. Because WSTS is not responsible for the availability or accuracy of these outside resources or their contents, you should review the terms and conditions and privacy policies of these linked sites, as their policies may differ from ours.
WSTS uses reasonable care in publishing Content on WSTS websites, however neither WSTS, its affiliates, nor any third-party content providers or licensors make any warranty whatsoever that the operation of the Site will be uninterrupted or error-free, that defects will be corrected, that this Site, including the server that makes it available, is free of viruses or other harmful components, as to the results that may be obtained from use of the Content or other materials on the Site, or as to the accuracy, completeness, reliability, availability, suitability, quality, non-infringement or operation of any Content, product or service provided on or accessible from the Site.
THIS SITE AND ALL CONTENT, PRODUCTS AND SERVICES INCLUDED IN OR ACCESSIBLE FROM THIS SITE ARE PROVIDED "AS IS" AND WITHOUT WARRANTIES OR REPRESENTATIONS OF ANY KIND (EXPRESS, IMPLIED AND STATUTORY, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF TITLE AND NONINFRINGEMENT AND THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE), ALL OF WHICH WSTS DISCLAIMS TO THE FULLEST EXTENT PERMITTED BY LAW. YOUR USE OF THE SITE IS AT YOUR SOLE RISK.
To the extent permissible under applicable laws, no responsibility is assumed for any injury and/or damage to persons, animals or property as a matter of products liability, negligence or otherwise, or from any use or operation of any ideas, instructions, methods, products or procedures contained in the Site. If the Content contained on this Site contains medical or health sciences information, it is intended for professional use within the medical field. No suggested test or procedure should be carried out unless, in the reader's judgment, its risk is justified. Because of rapid advances in the medical sciences, we recommend that the independent verification of diagnoses and drug dosages should be made. Discussions, views, and recommendations as to medical procedures, products, choice of drugs, and drug dosages are the responsibility of the authors.
NEITHER WSTS NOR ANY OF ITS AFFILIATES OR LICENSORS SHALL BE LIABLE TO YOU OR ANYONE ELSE FOR ANY LOSS, DAMAGE OR EXPENSE FROM ERRORS OR OMISSIONS IN THE MATERIALS AVAILABLE ON WSTS WEBSITES WHETHER ARISING IN CONTRACT, TORT OR OTHERWISE, OR FOR ANY LOSS OR INJURY, CAUSED IN WHOLE OR PART BY ITS NEGLIGENCE OR CONTINGENCIES BEYOND ITS CONTROL IN PROCURING, COMPILING, INTERPRETING, REPORTING OR DELIVERING INFORMATION THROUGH THE SITE. IN NO EVENT WILL WSTS, ITS AFFILIATES OR LICENSORS BE LIABLE TO YOU OR ANYONE ELSE FOR ANY DECISION MADE OR ACTION TAKEN BY YOU IN RELIANCE ON SUCH INFORMATION. WSTS AND ITS AFFILIATES AND LICENSORS SHALL NOT BE LIABLE TO YOU OR ANYONE ELSE FOR ANY DAMAGES (INCLUDING, WITHOUT LIMITATION, CONSEQUENTIAL, SPECIAL, INCIDENTAL, INDIRECT, OR SIMILAR DAMAGES) EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. WSTS AND ITS AFFILIATES AND LICENSORS ARE NOT RESPONSIBLE OR LIABLE FOR THE CONTENT OF ANY SPEAKER’S PRESENTATION AND SUCH CONTENT IS THE OPINION OF THE SPEAKER AND NOT OF WSTS.
WSTS neither endorses nor takes responsibility for any products, goods or services offered by outside vendors through our services or advertised on our system.
WSTS aims to keep the Site available twenty-four (24) hours a day, seven (7) days a week and to maintain saved information. However, due to technical failures, acts of God or routine maintenance, availability may be limited and/or information may be lost. WSTS shall not be liable for lost information or non-availability of the services.
You hereby agree to indemnify, defend and hold WSTS, its directors, officers, shareholders, parents, subsidiaries, affiliates, agents and licensors harmless from and against any and all liability, losses, damages and costs, including, without limitation, reasonable attorneys' fees, arising from your use of the Site or Content.
These terms and conditions shall be governed by and construed in accordance with the laws of Turkey, without regard to its conflicts of law principles. You hereby submit to and agree that the sole jurisdiction and venue for any actions that may arise under or in relation to the subject matter hereof shall be the courts located in Turkey.
WSTS may record calls for training purposes.